Party Planning

WE LOVE A GREAT PARTY! Just like everyone does. We all know going to a party can be great fun but hosting one can be something else. No one understands that better then we do. We are The Party Source for all of your entertainment beverage needs. Weather it’s a group of friends, a company function, a wedding reception or an intimate dinner, we can help you find the perfect mix of wine, bear ans spirits to match your tastes and just as important…..your budget.

Call or stop by and we will be excited to help you plan. Our Party Planning staff are resident experts having partied with the best of them over the years …its what we do so well! If you would like a head start on planning your own party take a few minutes and fill out our PARTY PLANNER below and email it to us.

    Below you will find:

  • Determining Beverage Quantities
  • Our Suggested Serving Sizes
  • How To Come in on Budget

How Much Will I Need?

A safe rule of thumb; Use a standard of 1 drink per guest per hour.
( Example: 50 guest from 7pm to 9pm equals 100 drinks )

  • Does this sound to low? As we know most of the consumption happens the first two hours and then everything tends to taper down.( Not the parties we go to! )
  • This allows for the guest who sips one drink all night as well as the person drinking for himself AND his designated driver!
  • This also figures in waste such as spills, lost drinks, and the occasional over pouring.

Basic Breakdown for a Standard Bar

Liquor 45% Beer 25% Wine 35%
Vodka 30% Regular White Wine
Scotch 10% Light Red Wine
Gin 5%
Rum 25%
Bourbon 20%
Tequila 10%

Oh, yes it does total 105%, but that is just extra insurance that you have enough to serve.

Basic Breakdown for Beer and Wine Only

Simple 50% Beer and 50% Wine

Other Factors

The breakdown can be tailored to your particular group and modified based upon gender, age group, type of function, ect.

Other factors to consider:

  • Are you serving any special drinks? Increase amount needed for that drink as many require a 20z serving.
  • Passing drinks on trays? Increase amount needed for that drink.
  • How many bars are there? You want to keep things roughly even between bars.
  • Is it a cash bar? Decrease your overall quantity.
  • Will there bar a seated dinner with wine service? Increase wine – a safe guide is half a bottle of wine per person.
  • Are you having a champagne toast? Is it optional or will everyone be handed a glass?
  • Do you need a special bottle or two for particular guests ( ie.featured speaker, celebrity host, father of the bride, ect. )?
  • Will guest drop in for only a short time or will they stay for the entire event?

Basic Serving Sizes

Liquor 1.50oz Servings Martini 2oz
750ml (Fifth) 17 servings 12 servings
1750ml (Half-Gallon) 39 servings 29 servings
Beer
A can or bottle (12oz) equals one serving
Kegs Gallons 12oz Cups 16oz Cups
Full Kegs = (6.8 cases) 15.5 165 servings 125 servings
Pony Kegs = (3.4 cases) 7.75 83 servings 62 servings
Bullet Kegs = (2.2 cases) 5 53 servings 40 servings

It is our opinion that variety is the key to a successful part. Rather than one big keg of macro lager we suggest that you purchase two smaller kegs of different beers. You will spend roughly the same amount of money, and your party will be far more memorable. Our trained staff will be happy to help you plan your event and suggest beers that will suit the occasion.

Wine 50z Servings
750ml (bottle) 5 servings
1.5 L (magnum) 10 servings
Champagne 5oz Servings Toast or Mimosas
750ml (bottle) 5 servings 8 servings
  1. The key to controlling the overall cost of any beverage catering is the wine. As an example ( and to keep things in perspective ) consider the following:
    • A $50 bottle of vodka ( 1.75 L ) will cost $1.28 per drink ( $50 / 39 drinks )
    • A $10 bottle of wine ( 750ml) will cost $2.00 per drink ( $10 / 5 drinks )
  2. Normally, Beer and Wine service will cost about the same as Liquor, Beer and Wine services.